Audit and Finance Charge: The Committee is charged with the financial health of the association. The committee should ensure that an audit of the finances of the association is performed and submit a report to the Association Board at the annual summer meeting. The committee should also ensure that the Executive Director of the association has fully complied with the registration laws for non-profit corporations of Georgia. Working in collaboration with the Executive Director, President, and President-Elect of the Association, the committee is responsible for preparing and submitting an annual budget for approval by the Board of Directors during the annual meeting.
Constitution and By-Laws Charge: The Committee shall be responsible for reviewing the by-laws on an annual basis and revising the bylaws as necessary. Amendments to these Bylaws may be considered at any meeting of the membership.
Legislative Charge: The Committee shall monitor relevant legislative activity at local and state levels; report legislative activities to the Board; recommend action in response to relevant issues (may include correspondence with legislators); and encourage membership to take action where relevant
Nominating Charge: The Nominations Committee shall be composed of the President and at least two members, other than the members of the executive board, appointed from the active membership of the group from which the nominee will come from. The Nominating Committee is responsible for reviewing the credentials of interested members and preparing a final slate of candidates for all elective offices.
Planning and Convention Charge: The Committee shall be responsible for setting the tentative schedule for the meetings that the association holds each year. This committee should draw its members from the Training Chair of each group and a staff member from each group in addition to the President and a Committee Chair.
Resolutions and Memorials Charge: Recognize the person who will be given the Officer of the Year Award at the Annual Banquet. The committee should collaborate with the executive committee of the Association, the Superior Court Clerks Association of Georgia, Council of Probate Judges, Georgia Association of Tax Officials, and the Georgia Sheriffs’ Association for nominations. Collect the names of all members who will be retiring at the end of the year or have retired during the year for recognition during the Annual Banquet. Collect the names of all members who have passed away during the past year for recognition during the Annual Banquet.
Strategic Planning Charge: The committee focuses its efforts on the development of a strategic plan for the Association. The committee should facilitate meetings for the purpose of reviewing and revising the existing strategic plan for the Association and its membership and, if necessary, develop a new plan in anticipation of scenarios occurring within the next decade.
Ad Hoc Committees
Scholarship Charge: The committee shall work with the Executive Director to disseminate information regarding the scholarships the association gives out annually to two high school seniors or a student in an accredited higher education program in Georgia chosen from around the state. The committee members shall review the essays that are sent to the Association to determine the winner. Committee members will help identify local representatives of the association who can present the award to the winners in their area if a committee member is not in the county of the winner.
Retirement/Healthcare Benefits Committee Charge: To evaluate options for retirement programs and healthcare programs which COAG might be able to offer to its members and their staff.
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